Project Communications Management Project Human Resource Management Human resources are assets for the organisation that is required for the purpose of doing business operations in the organisation. But in this case human resource is Project Communications Managementrelated to project management i.e. project team shall be made for the successful implementation of project. Project manager is required to build their team that will support in project management and implementation of ERP software in Antony plc. Plan human resource management is required at the planning stage of the project management (Joshi, 2015). In this project, different types of human resource is required i.e. IT personnel is of prime importance in the project team. Other technical and skilled human resource is also required for the development and implementation of project i.e. implementation of enterprise resource planning. At the time execution stage of project acquisition of project team, development of project team (technical, skilled and semi-skilled team members) and management of project team is required for the implementation of the enterprise resource planning software in Antony Plc. Project team members are required to manage operations of implemented enterprise resource planning software in the Antony Plc. Training and development to the existing employees of Antony Plc is to be given by the project manager or other specified personnel. This shall be specified at the time of planning of project management (Joshi, 2015). Project Communications Management Since information is required at each stage of project management for supporting decision making process of the organisation. Same is applicable on the project management of the Antony Plc in terms of information requirement. Informationalone does not satisfy need of project team and project manager. Therefore there shall be proper communication channel establish in the planning process stage. For the successful implementation of project management there shall be effective communication of information that is required in the project management in Antony Plc. Information related to shortcomings in existing system shall be well communicated by employees of Antony Plc to the project team (Foong, 2014). Following points has been included in the project management process: Planning: At this point, communication channels shall be made so that there is no ambiguity among employees of project team and employees of Antony Plc. Thisstep will ensure identification is exact issues and its solutions in ERP software. Collection: Information shall be collected by project team from various sources in the Antony Plc so that they will be able to manage their project management activities (Foong, 2014). Distribution: Under this step of planning of communication management, distribution channel shall be established so that effective communication can be there. ERP software requires various information related to its operational area. For the project management, intranet has been established for the effective communication and distribution of information has been implemented (Foong, 2014).
Project Risk Management Risk management in the project management is required so that different types of risk can be identified and mitigated(Peixoto, 2014). At the time of planning stage risk management shall be given due importance since risk in implementation of enterprise resource planning software may lead to unsuccessful implementation(Peixoto, 2014). This may result in heavy losses, loss of goodwill, wastage of resources and other losses (Peixoto, 2014). At the time of planning different types of risk involved in project like identification of wrong issues in the existing system, non-detection of issues or shortcomings in the existing business, inappropriate requirements from ERP software, etc. Another important factor is to analyse the impact of these risk in project management and how these risks can be controlled(Peixoto, 2014). At the stage of planning risk management plan shall remade and at the time of execution stage control activities in the project management shall be implemented. Project manager and project team is liable and responsible for the detection and control of different risk at different stages of project management shall be managed (Peixoto, 2014). Project Procurement Management In this phase of project management material required for the purpose of project management shall be planned. Material required and service required apart from project team shall be analysed. In this case, enterprise resource planning software is required which is tailored made and will be implemented in the Antony Plc. Apart from this software no other material is required for the project management. Project Stakeholders Management This stage of the project management includes identification of key stakeholders and what are their expectations from the project and their expectations can be fulfilled. Enterprise resource planning integrates different business processes and different division of the Antony Thermostatically stakeholder will be impacted. Stakeholders like employees, key material supplier, board of directors, line manager, project manager, project team and other stakeholders(Narasimhan & Freeman, 2015). Priority of stakeholder’s needs to be established and their expectations from the project is better transparency of the information so that they will be able to achieve their objectives from the Antony Plc. On the other hand accountability is the second most important factor that should be included in the project management. Stakeholder management impact this project as ERP software is related to overall business operations of the Antony Plc. For the sake of effective management of project support of stakeholder is required. As stakeholders can influences the success factors of the project management. Therefore they need to be management (Narasimhan & Freeman, 2015). Conclusions From the implemented project of enterprise resource planning software in the Antony Plc it can be analysed that project management is required for the effective and successful implementation of project undertaken by Antony. In the undertake project there are various factors that were managed for effective management likerisk management, time management, quality management and human resources management.During the project management, findings include project management strategies and its implementation during project management is the learning outcome. During the project i.e. at implementation stage human resource and risk management activities were taken care bythe project manager. Project manager and project management team had specified the requirements from the project. During the project management practices that were used for the purpose of implementation of project in Antony Plc. Project Management Book of Knowledge is used as framework for the purpose of implementation project management practices. From the above report it can be concluded that project management practices implemented in this project management has complied or in consistence with the proven theories and practices for the same. Another issue that were faced during the ERP system development is the lack of information or knowledge of requirement from the project. But these were handled effectively by project manager. Since practices related to PMBOK has been applied and analysed during the project. Most important issue that were faced during the project implementation are of risk management, human resource management and time management that impacts project in negative manner.Strength of project management practices is that it leads to effective management of project and timely completion of project. Weakness of project management practices is that it provides ridged and forced practices to the project manager and project team. Recommendations The case highlights that how the ERP system has been implemented in an organisation and what are its benefits. It is clear that ERP gives great solutions to the organisations but from the analysis of the management of the project, there are certain recommendations which are required for the successful operation of the ERP system in Antony PLC, which is given below: It is recommended to record the list of the requirements of the project and then plan ERP system. The organisation should involve all the stakeholders of the company while making decisions regarding the implementation of the ERP system. For the successful implementation of ERP in Antony PLC, it is required to give proper attention, careful consideration to each stage while implementing the system. It is recommended to implement the ERP system with active and incremental approach so that it does not take too long to get implemented. It is also recommended that the system of ERP should not be used uniformly for all the projects and it should be used appropriately according to the projects. The process of implementation of ERP does not end with the implementation but it should also be reviewed after the implementation. The organisation should make itself prepare for the changes which are brought up by the implementation of ERP system. The shortcomings of the implementation of ERP system in Antony PLC are that it involves a lot of time and cost in planning, testing and implementation of the ERP system. It is also a challenge for the organisation to transfer all the data from existing systems to the new ERP systems. It may become complex to understand for the employees and requires training for the proper maintenance of the software. Bibliography Chung, E. (2015). 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Business-Technology , 1. Rouse, M. (2015). Critical path method (CPM). Project management glossary , 1. Schwalbe, K. (2012). Project Management. London: Cengage Press. Sharma, R. (2010). PMBOK Guide: Project Communications Management. Bright Hub PM , 1. Warner, J. L. (2011). Four Keys to Project Integration Management. Journal of Project Smart , 1. Appendices Gantt chart for time management of the undertaken project (page – 8): Appendices 1 Activities Start Date Duration (days) End Date 1 Project team development 6-Sep 5 10-Sep 2 Project plan 6-Sep 3 8-Sep 3 Project scope plan 11-Sep 2 12-Sep 4 Cost estimation for the project 11-Sep 5 15-Sep 5 Plan quality standards 16-Sep 3 18-Sep 6 Prepare budget of project 13-Sep 2 14-Sep 7 Specify communication channel 16-Sep 4 19-Sep 8 Implementation of project plan 19-Sep 6 24-Sep 9 Risk management 25-Sep 2 26-Sep 10 Implementation of ERP 26-Sep 6 1-Oct 11 Testing of implemented ERP 2-Oct 4 5-Oct 12 Final project report 6-Oct 3 8-Oct
MGT8022 ASSIGNMENT 2 MARK SHEET – PROJECT-BASED MANAGEMENT (Note to markers – indicate level of achievement for each row by highlighting relevant text or cell – do not provide a numerical score for each row)
